PDF, or Portable Document Format, is an essential component of everyone’s (and I mean everyone’s) existence. In business, PDF is a popular format because it allows users to read a static file without the danger of modifications caused by the type of system used to access it.
Despite the fact that sales collateral is frequently prepared in various formats such as PowerPoint, Adobe InDesign, or Word, it will almost always be exported to PDF format before ever being given to the business or potential client. In this blog, we will look at the beginnings of PDF before discussing the seven benefits of this all-time favorite format.
7 advantages of using PDFs
PDFs are especially valuable for many businesses in the corporate world. Whether you’re billing clients, keeping customer data in a standardized format, or delivering essential messages, PDFs ensure that the individual reading the document sees it exactly as it was intended.
Security
If you need to keep your files secret, PDFs have you prepared thanks to their high levels of security. They are one of the most trustworthy document formats since they are used by legal experts and are accepted in court.
Since all adjustments may be easily detected via an electronic footprint on the file, modifying a PDF without the authorities knowing about it is impossible. Another safety feature that PDFs provide is the ability to restrict reading by specifying a login and password, allowing only those with this data to see the PDF file.
Universal format
Nowadays, PDF is extensively used all over the world. Indeed, this format excels at its task: it is simple to see and distribute with anybody. So, whether you’re using it for personal or business purposes, to be opened in your own nation or over the world, PDF is a secure format to use.
Reduced file size
The main advantage of PDF is that it is compressed and often smaller than other file formats. This is a fantastic function if you’re running out of hard disk space. On the other hand, it is ideal for transmitting files over email without exceeding the permitted size.
Durability
Another advantage of PDF is that it is not going away anytime soon. Technology evolves and shifts swiftly, but PDF is here to stay. The format is so widely used throughout the world that adopting a new standard would need a dramatic shift in computers as we know it.
Intact non-text elements
PDF format allows you to preserve all non-text components intact, independent of the original format of the file. This contains, for instance, photos, design specifications, and hyperlinks. Regardless of the software used to view it, a PDF file will appear the same and contain the same data. It is a secure and simple method for preserving complicated visual components. You can also learn how to link a PDF if you want to incorporate additional interactive features to your document.
Adaptability
The PDF format is compatible with all major operating systems currently in use. As a result, there is no need to be concerned about whether the recipient of the document is using a Mac, PC, or Linux. In addition, PDF is supported by more current mobile operating systems such as Android and iOS. In other words, the viewer may open your document using any device.
Integrity
Another benefit of PDFs is that the exact design and information can be seen on all devices. These files are accessible from any location and by anybody, making them reasonably user-friendly. Additionally, PDF is compatible with all major hardware and software now in use. So, whether the reader is on a PC or a Mac, or even a modern mobile operating system like iOS or Android, there’s essentially little risk of the document not being viewable by the recipient.
Because the PDF format is so safe, dependable, and globally recognized, it may never totally disappear. To put it another way, PDFs are here to stay.
Enhance your digital transformation with Lumin PDF
Some things actually become better with age. PDF technology, which was introduced some 30 years ago, continues to evolve and develop to meet the changing needs of businesses and consumers. Its significance and relevance are growing in today’s era of digital business transformation and remote working environments.
Lumin is a one-stop shop for PDF editing, online collaboration, and project management, with everything accessible through a single, straightforward interface.
You never have to worry about losing papers or having emails bounce back and forth with Lumin; our all-in-one solution simplifies editing, analyzing, and maintaining your assets. With Lumin, you can convert, edit, merge, split, and compress files and PDFs.
How to compress PDFs with Lumin?
Compress large files into a tidy PDF for easy transfer.
- Reduce your file size. Compress your PDF to make it smaller before sending it.
- Compress and get going. Our tool is easy to use. Simply create a free Lumin Tools account, choose Compressor, and submit your files. You should be OK.
- Just compress rather than zip. While the traditional right-click and zip method is still extensively used, it can potentially harm your data, especially when passed from person to person. So instead, utilise Lumin to compress and secure your data.
The PDF compressing tool allows you to interact with PDF files like your own notebook, painting, drawing, leave comments for the team, or changing the PDF file in any way you like. Begin a free trial to see for yourself the benefits of Lumin.
Veeramachineni Lalitha
I am Finance Content Writer. I write Personal Finance, banking, investment, and insurance related content for top clients including Kotak Mahindra Bank, Edelweiss, ICICI BANK and IDFC FIRST Bank. My experience details : Linkedin